Imagine Sleeping Down The Hall From Your Best Prospects.

Yes. Every sponsor package includes the option to add beds or buy out an entire suite. You can take a single bed in a shared suite, book your whole team into one floor, or buy out multiple suites for a larger group. The whole point of Backstage Nashville is being in the room — so we make it as easy as possible for sponsors to do exactly that. If you want to bring your team and fill a floor, contact us and we'll build it around you.

Submit the sponsor interest form → Mark replies personally within 48 hours → we agree the package and any bespoke elements within 1–2 weeks → contract and 50% deposit → final 50% due 60 days before the event. Deliverables (logos, copy, gift bag items) are due no later than 6 weeks out (mid-August 2026). The event runs 4th–7th October 2026.

Vector logo (SVG or AI), one-line brand description, contact for on-site lead, and any physical items (gift bag inserts, signage assets, branded materials) shipped to The Maddox by 15th September 2026. We provide a sponsor onboarding pack with shipping address, dimensions, deadlines, and a single point of contact. Late deliverables can't be guaranteed inclusion.

Sponsors get a co-branded asset pack (logos, lockups, social tiles, suggested copy) for use in your own marketing — pre-event announcement, during, and a 30-day window after. Use must reflect the event accurately. Please don't imply VRMA endorsement or co-organisation. Mark reviews any sponsor-issued press release or major announcement before it goes out.

Mark personally reviews every sponsor enquiry. Three things matter: relevance to the room (STR / property management / hospitality operators), no direct conflict with an existing sponsor at the same tier, and a genuine fit with the spirit of the gathering. We protect category exclusivity at the top tiers — first confirmed in a category gets it. We'll always tell you straight if it's not a yes.

Yes for the Welcome Party, Penthouse, and Welcome Experience tiers — one sponsor per direct competitor category. Apartment Experience is exclusive per suite (4 suites available). Gift Bag Inclusion is non-exclusive but we cap inserts to keep the pack meaningful.

Live availability shown above updates the moment a tier is claimed. If your preferred tier goes while you're deciding, we'll offer the closest alternative or design a bespoke package. We don't oversell — when it says sold out, it's sold out.

Higher tiers include a hosted moment (a breakfast intro, welcome session slot, or bespoke activation). We curate format and timing with you so it lands as value for the room — not a pitch. No slide-deck product pitches. If you're not sure what would work, we'll help you design it.

No attendee list, emails, or contact data are shared. The value is in being in the room — breakfasts, evenings, late nights — not a list. Attendees who want to connect with you will, and they'll do it because they chose to.

Deposits are non-refundable once the slot is held (it removes the tier from public availability). If we cancel the event for any reason, sponsors are refunded in full. If you need to transfer your sponsorship to another company, contact Mark — we'll consider it case by case, subject to the same fit criteria as a new application.